RECORDING
Check the Courthouse Calendar on County web site under What's Happening tab to make sure we are open or call before you come in 618-244-8020 ext 3 option 2.
ASSUMED NAME Checklist click here and Application/Instructions click here
Foreclosure/Bankruptcy Notices are to be sent to:
Jefferson County Clerk, 100 S. 10th St., Room 105, Mt. Vernon, IL 62864
To order records you must provide names and dates:
For records after 1987: www.landrecords.net (Tapestry) or call 800-747-4600.
For records prior to 1987, you will need to send written request with self addressed stamped return envelope (SASE). For pricing call 618-244-8020 Ext. 3, Option 2, or check fee schedule below.
eRecording:
We are pleased to annouce that we now offer services that allow anyone with a computer, internet connection and scanner/printer to submit, record and receive your documents quickly! Our office partners with four national eRecording vendors. For a nominal fee, you can submit, track and receive your documents electronically. Fewer rejections and faster returns will save you and your customers time and money.
Contact our vendor partners today to compare fees (listed alphabetically):
CSC - web site: https://www.erecording.com phone: 866-652-0111
ePN - web site: www.GOePN.com phone: 888-325-3365
Indecomm - web site: http://dmg.indecomm.net phone: 877-272-5250
Simplifile - web site: https://simplifile.com phone: 800-460-5657
RECORDING FEES:
Due to the passage of HB 3036 (Public Act 100-0271) which amends 55 ILCS 5/3-5018, a predictable fee schedule has been adopted by the County Board based upon cost study by Bellwether, LLC:
Fee Schedule effective July 1, 2023. County Board Ordinance authorizing fees effective July 1, 2023. Click Here
In order to qualify as a STANDARD DOCUMENT all of these criteria must be met click here. If PIN number is not supplied, we count each legal as a separate PIN/parcel.
County Board Ordinance click here
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Effective December 1, 2017, Jefferson County, Illinois will only accept MyDec generated PTAX forms - please bring/mail printed form with your recording. For information regarding using MyDec through the Illinois Department of Revenue go to their web site Mytax.illinois.gov/MyDec or call their toll free telephone 844-445-1114. (Our revenue stamp meter has malfunctioned, so we must go to electronic transfer stamps with the Illinois Department of Revenue.) For notice click here.
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Due to our current vendor discontinuing our Recording software, we were forced to change systems. We have chosen Fidlar Technologies. We have been using Fidlar since the first of June, 2015. You can use Fidlar's on-line service - for the different programs click here. To print an on-line access agreement click here.
Fidlar offers PROPERTY FRAUD ALERT - for information click here.
Recordings, copy requests & payment should and sent to:
Jefferson County Recorder
100 South 10th Street, Room 105
Mt. Vernon, IL 62864
A self-addressed, stamped envelope (SASE) is required with all recordings and copy requests.
Recording Department’s Telephone: 618-244-8020 Ext. 3, Option 2
COUNTY TAX EXTENDER
The taxing districts in Jefferson County file their budgets and levies with the Recording Department, and from their information we extend taxes.
Attached are reports generated:
Detail Tax Code Breakdown 2018-2019; 2019-2020; 2020-2021; 2021-2022
District Listings 2018-2019; 2019-2020; 2020-2021; 2021-2022
Property Tax Limitation Calculations 2018-2019; 2019-2020; 2020-2021; 2021-2022
Tax Rate Computation 2018; 2019; 2020; 2021
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